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205.6 Organizational Meeting

Series 200 - Board of Directors
Organizational Meeting                               Code No. 205.6
The board will hold its organizational meeting in odd-numbered years at the first regular meeting following the canvass of votes.  Notice of the meeting's place and time will be given by the board secretary to each member, member-elect and the public.  
The purpose of the meeting is to transfer material and responsibilities from the retiring board to the new board.  At the meeting, the board will elect a president, who will hold office for one year.  Once elected, the president will be entitled to vote on all matters before the board.
The election of the president and other officers of the board may, if the board so chooses, be by written ballot; however, each member will identify his/her ballot.  Each ballot will be attributed as it is tallied, in order to comply with requirements of the Open Meeting law.
Meeting Procedures
The organizational meeting of the board will be held in two parts:  the final meeting of the retiring board, and the organizational meeting of the new board.
1.  Final Meeting of the Retiring Board
  1. Call to order
  2. Roll call
  3. Approval of minutes of previous meeting(s)
  4. Visitors
  5. Unfinished Business
  6. Old Business 
  • Current claims and accounts (for the retiring board to authorize)
  • Examine and settle the books for the previous year. 
  1. Review of election results:  The board secretary will present the official report on the latest election. Official results are recorded in the minutes.
  2. Adjournment of the retiring board, "die”.
2.  Organizational Meeting of the New Board
  1. The school board secretary or superintendent, as president pro-term, will preside over the meeting until a new board president is elected.  
  2. Call to order
  3. Roll call
  4. Oath of office.  The district secretary will administer the oath to new  members. (See Policy No. 202.4, Board Member Oath of Office.)
  5. Election of a President of the board.  The superintendent calls for nominations: nominations need not be seconded. The board will then vote for nominations.  The secretary will announce the result of the vote, and the superintendent or Board Secretary will administer the oath of office to the newly elected president and the newly elected president will assume the chair.
  6. Election of a Vice President of the board.  The president of the board will call for nominations; the nom inations need not be seconded.  The board will then vote on the nominations.  The president will announce the results and adminster the oath of office to the vice-president.
  Other items of business at the organizational meeting may include
  1. Resolution of appreciation recognizing the public service rendered by     retiring board members.
  2. Determination of dates, times, and places for regular meetings of the board.
  3. Resolution to define the operating rules and practices that will be followed by the new board.
  4. Visitors
  5. Superintendent's report
  6. New Business
  7. Adjournment
Vacancies in Officer Positions
If any officer of the board should become vacant between organizational meetings, such office will be filled by the remaining members of the board in the same fashion as outlined in the policy above.
Adoption   6-12-89    
Review     7-17-89    3-14-94  5-14-12  2-13-17  11-13-17
Revision   9-14-98   10-12-06  2-13-17
Cross References:
Legal References:   277.28; 277.31; 279.1; 279.5 et seq.