200 Board Of Directors

200 Statement of Guiding Principles

F. C. SCHOOL BOARD POLICIES

Series 200  - Board of Directors

Statement of Guiding Principles                       Code No. 200

 

It is the policy of the Board of Directors to recognize and maintain the distinction between those activities which are appropriate to the Board of Directors as the legislative, governing body of the school district and those administrative activities which are to be performed by the Superintendent of Schools and his staff in the exercise of delegated administrative authority.  The function of the board can best be described as policy-making, appraisal, and evaluation.

 

The Board of Directors shall have the duty of providing the financial means by which the educational program is carried on.  They shall also ensure that the community be informed of the needs, purpose, values, and status of the schools.

 

It is generally agreed that any statement of board policies should be based upon a recognition of two distinct principles of school control and management.

  1. The board should formulate policies for the management of the schools of the district.

  2. Rules and regulations should be guiding principles rather than detailed instructions. They should reflect policy rather than administrative procedures, which is the responsibility of the superintendent.

The board will employ a superintendent who will:  (1) be the chief executive officer of the board: (2) provide educational leadership and advice; and (3) be responsible for the implementation of the policies of the board through written regulations that will be reviewed, and may in certain cases be officially approved, by the board.  The board's review of administrative regulations serves to ensure consistency with the intent of board policy.

 

 

 

Adoption  6-12-89

Review    7-17-89  3-14-94     9-14-98    11-14-11  5-8-17

Revision

Cross References:

Legal References:                                                                                                                                  

                                                                                                       

 

200.1 Management Rights

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Management Rights                                      Code No. 200.1
 
 
It is expressly understood and agreed that all functions, rights, power or authority granted to or inhering in the administration of the school district by law or custom are retained by the Board.
 
 
 
 
Adoption 12-15-75
 
Review    7-17-89   3-14-94    9-14-98    11-14-11  5-8-17
 
Revision
 
Cross References:
 
Legal References:

201

201.1 Name of School District

F. C. SCHOOL BOARD POLICIES
Series 200 - Board of Directors
Name of School District                                Code No. 201.1
 
This school district is organized and known as the Forest City Community School District located in the Counties of Winnebago, Worth, Hancock and Cerro Gordo, State of Iowa.
 
 
Adoption  4-14-86
Review    7-17-89  3-14-94    9-14-98   12-12-11  6-12-17
Revision
Cross References:
Legal References:

201.2 Legal Status of the Board

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Legal Status of the Board                              Code No. 201.2
 
The Board of Directors of Forest City Community School District derives its legal status from the constitution of the State of Iowa and the statutes enacted by the General Assembly.
 
The Board of Directors acts as an agent of the state in developing an education program in accordance with the Constitution and laws of the State of Iowa.
 
The school district exists as a school corporation and as such may hold property, and exercise all the powers granted by law.  It has exclusive jurisdiction in all school matters in the school corporation territory.
 
The affairs of the corporation will be conducted by the Board of Directors consisting of seven members.
 
 
Adoption   4-14-86
 
Review     7-17-89    3-14-94     9-14-98   12-12-11  6-12-17
 
Revision
 
Cross References:
 
Legal References:  Chapter 274.1; 274.7; 275.35; 277.23; 279.8;  Constitution of Iowa-Article IX                                                                                                          

201.3 General Powers and Duties of the Board

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
 
General Powers and Duties of the Board             Code No. 201.3
 
     Under Iowa law, the Board of Directors shall make rules for its own government and that of the teachers and pupils, and for the care of the schoolhouse, grounds, and property of the school corporation, and aid in the enforcement of these rules, and require the performance of duties of said persons imposed by the law and the rules.
 
     The Board of Directors has three major kinds of duties.
 
  1.  Legislative:   The Board represents the people of the district, and will function as a policymaking body.  The Board has complete jurisdiction over the school district and its employees.
  2.  Executive:     The Board of Directors selects an executive officer, the superintendent of schools, and delegates to him or her the authority for formulating and overseeing all regulations, plans, and administrative details necessary to ensure that the policies of the board are carried out in daily operation of the schools.
  3.  Evaluative:    It is the board's duty to determine, through careful study and examination of facts and conditions, whether the schools are being operated efficiently--not only in terms of dollars and cents, but in terms of the effectiveness of the schools' instructional program, based on a sound philosophy of education as formulated by the board.
 
 
Adoption   6-12-89    
                             
Review    7-17-89   3-14-94    9-14-98   12-12-11  6-12-17
                                                                      
Revision    
                                                                                                
Cross References:
 
Legal References:  Chapters 274; 28-E; 279.8                                                                                      

201.4 Elections to the Board

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
 
Elections to the Board                                 Code No. 201.4
 
The school election takes place on the second Tuesday of September of odd-numbered years.  Each school election is used to elect citizens to the board to maintain a 7 member board and to address questions that are submitted to the voters.
 
Citizens of the school district community seeking a seat on the board must file their nomination papers with the board secretary, or the board secretary’s designee, between sixty-four and forty days before the school election unless otherwise directed.
 
If a vacancy occurs on the board it shall be filled in accordance with law and board policy.
 
It is the responsibility of the county commissioner of elections to conduct school elections.
 
 
 
Adoption   6-12-89
                                  
Review      7-17-89     3-14-94    9-14-98    12-12-11  8-15-16  6-12-17
                                                                   
Revision   11-13-08  8-15-16
                                                                                    
Cross References:
 
Legal References: :  Iowa Code §§ 39; 47, 63, 69;  274.7; 277; 278.1,  279.7  (2007).     

201.5 Membership of the Board

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
 
Membership of the Board                                Code No. 201.5
 
Any qualified elector of the school district is eligible to serve on the Board of Directors.  A "qualified elector" is a person who is:
 
• a citizen of the United States;
 
• eighteen years of age or older;
 
• eligible to register to vote in the school district or subdistrict.
 
• free from a financial conflict of interest with the position.
 
 
Nomination petitions must be filed in the manner prescribed by law.
 
 
Number of Members
     The Board of Directors shall consist of seven (7) members.
 
 
 
 
Adoption   6-12-89
                                  
Review     7-17-89    3-14-94    11-09-98     12-12-11    6-12-17
                                            
Revision    1-09-12
                                                                                    
Cross References:  202.4  
 
Legal References:  78.1; 78.2; 277.27; 277.28; 275.25; 277.23

201.6 Term of Office

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
 
Term of Office                                         Code No. 201.6
 
Board members elected for a full term at a regularly scheduled school election in September, of odd-numbered years, serve for four years.  Board members appointed to fill a vacant position will a successor is elected and qualified at the next regular school election, unless there is an intervening special election for the school district, in which event a successor shall be elected at the intervening special election.  A board member elected to fill a vacancy will serve out the unexpired term.
 
Being a board member is a unique opportunity for a citizen to participate on a governing board of the school district.  Eligible board members are encouraged to consider running for more than one term.
 
 
 
Adoption   4-14-86  
                               
Review     7-17-89   3-14-93    9-14-98    12-12-11  8-15-16  6-12-17
                                                                     
Revision  11-13-08  8-15-16
                                                                                   
Cross References:
 
Legal References:  Iowa Code §§ 69.12; 274.7; 279.6-.7 (2007)

201.7 Organization of Board

 

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
 
Organization of Board                                   Code No. 201.7
 
The Forest City Community School District board is authorized by and derives its organization from Iowa law.  The board will consist of 7 board members.  Board members are elected by director district.
 
The board is organized for the purpose of setting policy and providing general direction for the school district.  The board will hold its organizational meeting at the first regular meeting following the canvass of votes.  The retiring board will transfer materials, including the board policy manual, and responsibility to the new board.
 
The organizational meeting allows the outgoing board to approve minutes of its previous meetings, complete unfinished business and review the school election results.  The retiring board will adjourn and the new board will then begin.  The board secretary will administer the oath of office to the newly-elected board members.  The board secretary will preside while the new board elects the president and vice-president of the new board.
 
 
 
Adoption   6-24-89    
 
Review     7-17-89    3-14-94      12-12-11  6-12-17
             
Revision   9-14-98   11-13-08   
 
Cross References:     
     
Legal References: Iowa Code §§ 274.2; 275.23A; 277.23, .28, .31; 279.1, .5, .7, .8, .33  (2007)    

201.8 Board Vacancies

F. C. SCHOOL BOARD POLICIES

Series 200 - Board of Directors
 
 
Board Vacancies                                        Code No. 201.8
 
A vacancy occurs as provided by law, which includes but it is not limited to when a board member dies, resigns or leaves office, or fails to reside in the school district or director district.  
 
If a vacancy occurs prior to the expiration of a term of office, the vacancy will be filled by board appointment within thirty days of the vacancy.  The board shall publish notice stating that the board intends to fill the vacancy by appointment, but the electors of the school district have the right to file a petition requiring the vacancy be filled by a special election. 
 
If the board is unable to fill a vacancy by appointment within thirty days after the vacancy occurs, or if a valid petition is submitted, the board secretary will call a special election to be held no sooner than sixty days and not later than seventy days after the vacancy occurred.  A board member elected at the special election will serve the remaining portion of the unexpired term.
 
NOTE:  Special elections called because the board is unable to fill a vacancy by appointment within 30 days or called because a valid petition has been submitted are to be held 60-80 days after the vacancy occurs.  These special elections are different than the special school elections (commonly called public measure elections), which are held on four specific dates each year as outlined in Iowa Code.  the special elections called to fill a vacancy can be held at any time of the year.  
 
 
Adoption   6-12-89
                                 
Review     7-17-89     9-14-98    12-12-11  8-15-16  6-12-17
                                                                          
Revision   3-14-94   11-13-08  8-15-16
                                                                  
Cross References:   
        
Legal References:  Iowa Code §§ 21.6(3)d; 69;  277.29-.30;  279.6-.7  (2007)         
 

201.9 Director Districts for Board Members

F. C. SCHOOL BOARD POLICIES
 
Series 200  - Board of Directors
 
Director Districts for Board Members                       Code No. 201.9
 
The Forest City Board of Education uses Director Districts to determine its membership.  Director districts lines are redrawn after a census and the exhibit is the new director district boundaries.
 
 
 
 
Adoption 3-11-13
                               
Review: 
                                                                    
Revision:   
                                                                                
Cross References:
 
Legal References: 
 

201.9-E Director Districts for Board Members

 

EXHIBIT
 
Director Districts for Board Members                       Code No. 201.9-E 
 
 
 
 
CLICK ON UPLOADED FILE FOR MAP
 
 
 
 
 
Adoption   Cross References: 
Review    
Revision  
 
                        Legal References:                                                                                                                          
                                                                                                                                             
 
Uploaded Files: 

202

202.1-E Code of Ethics for Board Members

EXHIBIT
 
Code Of Ethics For Board Members                       Code No. 202.1-E
 
With the public school system accepted as the principal common agency for building and sustaining the American way of life, the Iowa Association of School Boards recommends this Code of Ethics to guide its members in providing free public education to all the children of all the people.
 
 
AS A SCHOOL BOARD MEMBER
  1.  I will listen.
  2.  I will respect the opinion of others.
  3.  I will recognize the integrity of my predecessors and associates and the merit   of their work.
  4.  I will be motivated only by an earnest desire to serve my district and the children of my  community in the best possible way.
  5.  I will not use the schools or any part of the school program for my own personal advantage or for the advantage of my friends or supporters.
  6. I will vote for a closed session of the board if the situation requires it, but I will consider "star  chamber" or "secret" sessions of board members unethical.
  7. I will recognize that to promise in advance of a meeting how I will vote on any proposition which is to be considered, is to close my mind and agree not to think through other facts and points of view which may be presented in the meeting.
  8.  I will expect, in board meetings, to spend more time on educational programs and procedures  than on business details.
  9. I will recognize that authority rests with the board in legal session, and not with individual  members of the board, except as authorized by law.
  10. I will make no disparaging remarks, in or out of the board meeting, about other members of the board or their opinions.
  11. I will express my honest and most thoughtful opinions frankly, in board meetings, in an effort to have all decisions made for the best interest of the children and the schools.
  12. I will insist that all members of the board participate fully in board action, and recommend that when special committees are appointed, they serve only in an investigating and advisory  capacity.
  13. I will abide by majority decisions of the board.
  14. I will carefully consider petitions, resolutions, and complaints, and will act upon them in the best interest of the schools.
  15. I will not discuss the confidential business of the board in my home, on the street, or in my  office; the place for such discussion being the school board meeting.
  16. I will endeavor to keep informed on all local, state, and national educational developments of  significance so that I may become a better school board member.
 
IN MEETING MY RESPONSIBILITY TO MY COMMUNITY
  1. I will consider myself a trustee of public education and will do my best to protect it, conserve it, and advance it, giving to the children of my community the educational facilities that are as  complete and adequate as it is possible to provide.
  2. I will consider it an important responsibility of the board to interpret the aims, methods and  attitudes of the schools to the community.
  3. I will earnestly try to interpret the needs and attitudes of the community and do my best to  translate them into the educational program of the schools.
  4. I will attempt to procure adequate financial support for the schools.
  5. I will represent the entire district rather than individual electors, patrons, or groups.
  6. I will not regard the schools as my own private property, but as the property of the people.
 
IN MY RELATIONSHIP WITH SUPERINTENDENT AND STAFF
  1. I will function, in meeting the legal responsibility that is mine, as a part of a legislative, policy-forming body, not as an administrative officer.
  2. I will recognize that it is my responsibility, together with that of my fellow board members, to see that the schools are properly run - not to run them myself.
  3.  I will expect the schools to be administered by the best-trained technical and professional people it is possible to procure.
  4. I will recognize the superintendent as executive officer of the board.
  5. I will work through the administrative employees of the board, not over or around them.
  6. I will expect the superintendent to keep the school board adequately informed through oral and written reports.
  7. I will vote to employ personnel only after the recommendation of the superintendent has been  received.
  8. I will insist that contracts be equally binding on the teacher and the school board.
  9.   9.  I will give the superintendent power commensurate with his responsibility and will not in any  way interfere with, or seek to undermine, his authority.
  10. I will give the superintendent friendly counsel and advice.
  11. I will present any personal criticism of employees to the superintendent.
  12. I will refer complaints to the proper administrative officer.
 
TO COOPERATE WITH OTHER SCHOOL BOARDS
  1.  I will not help to employ a superintendent, principal, or teacher who is already under contract with another school without first securing assurance from the proper authority that the person can be released from contract.
  2. I will consider it unethical to bid for the services of a teacher or pursue any procedure calculated to embarrass a neighboring board or superintendent.
  3. I will not recommend a teacher for a position in another school unless I would employ said teacher under similar circumstances.
  4. I will answer all inquires about the standing and ability of a teacher to the best of my knowledge and judgment, with complete frankness, being careful not to overpraise nor to be unduly critical.
  5. I will associate myself with school board members of other districts, both personally and in conferences, for the purpose of discussing school problems and cooperating in the improvement of public school conditions.
 
 

202.1 Code of Ethics of the Board

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Code of Ethics of the Board                            Code No. 202.1
 
 
School board members, as public officials, should strive to perform all the duties of office in an ethical manner.
 
In general, the board members should operate within the code of ethics established by the Iowa Association of School Boards.
 
 
 
 
 
Adoption   6-12-89  
  
Review    7-17-89    3-14-94   9-14-98     1-8-12 7-10-17 
    
Revision    1-8-12    
 
Cross References:
 
Legal References:  21.5; 21.9; 22.7; 277.27; 277.28     

202.2 Conflict of Interest

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Conflict of Interest                                   Code No. 202.2
 
Board members must be able to make decisions objectively.  It is a conflict of interest for a board member to receive direct compensation from the school district, unless exempted in this policy, for anything other than reimbursement of actual and necessary expenses, including travel, incurred in the performance of official duties.  A board member will not act as an agent for a school textbooks or school supplies including sports apparel or equipment, in any transaction with a director, officer, or other staff member of the school district during the board member's term of office.  It will not be a conflict of interest for board members to receive compensation from the school district for contracts for the purchase goods or services which benefits a board member, or to compensation for part-time or temporary employment which benefits a board member, if the benefit to the board member does not exceed $2,500 in a fiscal year or if the contracts are made by the board, upon competitive bid in writing, publicly invited and opened. 
 
The conflict of interest provisions do not apply to a contract that is a bond, note or other obligation of a school corporation if the contract is not acquired directly from the school corporation, but is acquired in a transaction with a third party, who may or may not be the original underwriter, purchaser, or obligee of the contract, or to a contract in which a director has an interest solely by reason of employment if the contract was made by competitive bid, in writing, publicly invited and opened, or if the remuneration for employment will not be directly affected as a result of the contract and duties of employment do not involve any of the preparation or procurement of any part of the contract.  The competitive bid section of the conflict of interest provision does not apply to a contract for professional services not customarily competitively bid.
 
It will also be a conflict of interest for a board member to engage in any outside employment or activity which is in conflict with the board member's official duties and responsibilities.  In determining whether outside employment or activity of a board member creates a conflict of interest, situations in which an unacceptable conflict of interest is deemed to exist includes, but are not limited to, any of the following:
(1) The outside employment or activity involves the use of the school district's time, facilities, equipment and supplies or the use of the school district badge, uniform, business card or other evidence of office to give the board member or member of the board member's immediate family an advantage or pecuniary benefit that is not available to other similarly situated members or classes of members of the general public.  For purposes of this section, a person is not "similarly situated" merely by being related to a board member.
(2) The outside employment or activity involves the receipt of, promise of, or acceptance of more or other consideration by the board member or a member of the board member's immediate family from anyone other than the state or the school district for the performance of any act that the board member would be required or expected to perform as part of the board member's regular duties or during the hours in which the board member performs service or work for the school district.
 
(3) The outside employment or activity is subject to the official control, inspection, review, audit, or enforcement authority of the board member, during the performance of the board member's duties of office or employment.
 
If the outside employment or activity is employment or activity in (1) or (2) above, the board member must cease the employment of or activity.  If the activity or employment falls under (3), then the board member must:
 
• Cease the outside employment or activity; or
 
• Publicly disclose the existence of the conflict and refrain from taking any official action or performing any official duty that would detrimentally affect or create a benefit for the outside employment or activity.  Official action or official duty includes, but is not limited to, participating in any vote, taking affirmative action to influence any vote, or providing any other official service or thing that is not available generally to members of the public in order to further the interests of the outside employment or activity.
 
It is the responsibility of each board member to be aware of an actual or potential conflict of interest.  It is also the responsibility of each board member to take the action necessary to eliminate such a conflict of interest.  Should a conflict of interest arise, a board member should not participate in any action relating to the issue from which the conflict arose.
 
 
 
Adoption    6-12-89  
                                
Review      7-17-89     9-14-98    1-13-05    1-8-12 1-11-16   7-10-17
                 
Revision    3-14-94     2-10-05 1-11-16       1-8-12  
                                                                          
Cross Reference: 201.4  Board of Directors' Elections
201.5  Membership of the Board
202.1  Code of Ethics
206.3  Compensation for Expenses
202.3  Gifts to Board of Directors
 
Legal References: Iowa Code §§ 55; 68B, 71.1; 277.27; 279.7A; 301.28 (2003).

202.3 Gifts to School Board Members

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Gifts to School Board Members                 Code No. 202.3
 
Board members may receive a gift on behalf of the school district.  Board members shall not, either directly or indirectly, solicit, accept or receive a gift,  series of gifts or an honorarium unless the donor does not meet the definition of "restricted donor" stated below or the gift or honorarium does not meet the definition of gift or honorarium stated below.
 
A "restricted donor" is defined as a person or other entity which:
 
  • Is seeking to be or is a party to any one or any combination of sales, purchases, leases or contracts to, from or with the school district;
  • Will be directly and substantially affected financially by the performance or non-performance of the board member's official duty in a way that is greater than the effect on the public generally or on a substantial class of persons to which the person belongs as a member of a profession, occupation, industry or region; or
  • Is a lobbyist or a client of a lobbyist with respect to matters within the school district's jurisdiction
 
A "gift" is the giving of anything of value in return for which something of equal or greater value is not given or received.  However, "gift" does not include any of the following:
 
  • Contributions to a candidate or a candidate's committee;
  • Information material relevant to a board member's official function, such as books, pamphlets, reports, documents, periodicals or other information that is recorded in a written , audio or visual format;
  • Anything received from a person related within the fourth degree by kinship or marriage, unless the donor is acting as an agent or intermediary for another person not so related:
  • An inheritance;
  • Anything available or distributed to the general public free of charge without regard to the official status of the board recipient;
  • Items received from a charitable, professional, educational or business organization to which the board member belongs as a dues paying member if the items are given to all members of the organization without regard to an individual members status or positions held outside of the organization and if the dues paid are not inconsequential when compared to the items received;
  • Actual expenses of a board member for food, beverages, travel and lodging for a meeting, which is given in return for participation in a panel or speaking engagement at the meeting when the expenses relate directly to the day or days on which the board member has participation or presentation responsibilities;
  • Plaques or items of negligible resale value given as recognition for public service;
  • Nonmonetary items with a value of less than three dollars that are received from any one donor during one calendar day;
  • Items or services solicited or given to a state, national or regional organization in which the state of Iowa or a school district is a member for purposes of a business or educational conference, seminar or other meeting or solicited by or given to state, national or regional government organizations whose memberships and officers are primarily composed of state or local government officials or employees for purposes of a business or educational conference, seminar or other meeting;
  • Items or services received by members or representatives of members as part of a regularly scheduled event that is part of a business or educational conference, seminar or other meeting that is sponsored and directed by any state, national or regional government organization in which the state of Iowa or a political subdivision of the state of Iowa is a member or received at such an event by members or representatives of members of state, national or regional government organizations whose memberships and officers are primarily composed of state or local government officials or employees;
  •  Funeral flowers or memorials to a church or nonprofit organization; 
  • Gifts which are given to a public official for the public official's wedding or twenty-fifth or fiftieth wedding anniversary;
  • Payment of salary or expenses by a board member's employer or the firm in which the board member is a member for the cost of attending a meeting of a subunit of an agency when the board member whose expenses are being paid serves on a board, commission, committee, council or other subunit of the agency and the board member is not entitled to receive compensation or reimbursement of expenses from the school district;
  • Gifts other than food, beverages, travel and lodging received by a board member which are received from a person who is a citizen of a country other than the United States and is given during a ceremonial presentation or as a result of a custom of the other country and is of personal value only to the board member; or
  • Actual registration costs for informational meetings or sessions which assist a public official or public employee in the performance of the person's official functions.  The costs of food, drink, lodging and travel are not "registration costs" under this paragraph.  Meetings or sessions which a public official or public employee attends for personal or professional licensing purposes are not "informational meetings or sessions which assist a public official or public employee in the performance of the person's official functions" under this paragraph.
 
An "honorarium" is anything of value that is accepted by, or on behalf of, a board member as consideration for an appearance, speech or article.  An honorarium does not include any of the following:
 
  • Actual expenses of a board member for registration, food, beverages, travel or lodging for a meeting, which is given in return for participation in a panel or speaking engagement at a meeting when the expenses relate directly to the day or days on which the board member has participation or presentation responsibilities;
  • A nonmonetary gift or series of nonmonetary gifts donated within thirty days to a public body, an educational or charitable organization or the department of general services; or
  • A payment made to a board member for services rendered as part of a private business, trade or profession in which the board member is engaged if the payment is commensurate with the actual services rendered and is not being made because of the person's status as a board member but, rather, because of some special expertise or other qualification.
It is the responsibility of each board member to know when it is appropriate to accept or reject gifts or honorariums.
 
 
 
Adoption  6-12-89  
                               
Review    7-17-89     1-8-12  7-10-17
                   
Revision  3-14-94    9-14-98    1-8-2012  
           
Cross References:  202.2    Conflict of Interest    1003.2   Gifts by the Public to Personnel
 
Legal References:  Iowa Code 68B.(2011) ; 1972 Op. Att’y Gen. 276;  1970 Op. Att’y Gen. 319 
 

202.4 Oath of Office, Board Member

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Oath of Office, Board Member                    Code No. 202.4
 
Board members are officials of the state.  As a public official, each board member must pledge to uphold the Iowa and the United States Constitution and carry out the responsibilities of the office to the best of the board member’s ability.
 
Each newly-elected board member will take the oath of office prior to any action taken as a school official.  The oath of office is taken by each new board member elected, at the school election, at, or before, the organizational meeting of the board.  In the event of an appointment or special election to fill a vacancy, the new board member will take the oath of office within ten days of the appointment or election.
 
Board members elected to offices of the board will also take the same oath of office but replacing the office of board member with the title of the office to which they were elected.
 
The oath of office is administered by the board secretary and does not need to be given at a board meeting.  In the event the board secretary is absent, the oath is administered by another board member.
 
“I,                                     do solemnly swear that I will support the Constitution of the United States and the Constitution of the state of Iowa, and that I will faithfully and impartially, to the best of my ability, discharge all the duties of the office of Director in the Forest City Community School District as now or hereafter required by law.”
 
 
 
 
 
 
Adoption   6-12-89
                                  
Review      7-17-89     3-14-94     9-14-98     1-8-12  7-10-17
                                                              
Revision  11-13-08    1-8-12    
                                                               
Cross References:
 
Legal References: :  Iowa Code §§277.28 279.1; .6 (2007).       
 

202.5 President of the Board

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
 
President of the Board                               Code No. 202.5
 
It is the responsibility of the board president to lead a well-organized board in an efficient and effective manner.  The board president will set the tone of the board meetings and, as the representative of the consensus of the board, speak on behalf of the board to the public.
 
The president of the board is elected by a majority vote at the organizational meeting to serve a one-year term of office.
 
The president, in addition to presiding at the board meetings, will take an active role in board decisions by discussing and voting on each motion before the board in the same manner as other board members.  Before making or seconding a motion, the board president will turn over control of the meeting to either the vice-president or other board member.
 
The board president has the authority to call special meetings of the board.  Prior to board meetings, the board president will consult with the superintendent on the development of the agenda for the meeting.
 
The board president, as the chief officer of the school district, will sign employment contracts and sign other contracts and school district warrants approved by the board and appear on behalf of the school corporation in causes of action involving the school district.
 
 
 
Adoption   6-12-89  
                               
Review      7-17-89   3-14-94    9-14-98    1-8-12  7-10-17
                                        
Revision  11-13-08    1-8-12  
                                                                   
Cross References:  201.6; 205.6
 
Legal References: :  Iowa Code §§ 279.1-.2;  291.1 (2007)         
                                                                                                     
 
 

202.6 Vice President

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
 
Vice President                                         Code No. 202.6
 
If the board president is unable or unwilling to carry out the duties required, it is the responsibility of the vice-president of the board to carry out the duties of the president.  If the president is unable or unwilling to complete the term of office, the vice-president will serve as president for the balance of the president’s term of office, and a new vice-president will be elected.
 
The vice-president of the board will be elected by majority vote at the organizational meeting to serve a one-year term of office.
 
The vice-president will accept control of the meeting from the president when the president wishes to make or second a motion.,  The vice-president will take an active role in board decisions by discussing and voting on matters before the board in the same manner as other board members.
 
 
 
Adoption   6-24-75  
Review      7-17-89    3-14-94   9-14-98   1-8-12   7-10-17                           
Revision   11-13-08  1-8-12                                                                   
Cross References:                 
Legal References   Iowa Code § 279.5  (2007)   
                                                                                                                                                              
 
 

202.7 Individual Board Members

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
 
Individual Board Members                             Code No. 202.7
 
     Authority rests with the board in legal session, and not with individual members of the board, except as authorized by specific board action or by statute.  Each board member shall function at all times as part of a legislative body and shall meet his/her legal responsibilities as a trustee of public education.
 
 
 
 
Adoption   6-12-89    
                              
Review     7-17-89   3-14-94   9-14-98    1-8-12  7-10-17
                                                            
Revision   1-8-12
                                                                                    
Cross References:
 
Legal References: 274.7                                                                                     
 

202.8 Secretary/Treasurer of the Board

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
 
Secretary /Treasurer of the Board                       Code No. 202.8
 
It shall be the responsibility of the school board to annually appoint a board secretary.
 
A board secretary/treasurer shall be appointed from the school district staff, other than a position requiring a teaching certificate, or from the public at the board meeting held each year after July 1 and no later than August 15, to serve a one year term of office.  To finalize the appointment, the board secretary shall take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter.
 
It shall be the responsibility of the board secretary/treasurer, as custodian of school district records, to preserve and maintain the records and documents pertaining to the business of the board; to keep complete minutes of special and regular board meetings, including closed meetings; to keep a record of the results of regular and special elections; to keep an accurate account of school funds; to sign warrants drawn on the school funds after board approval; and collect data on truant students.  The board secretary shall also be responsible for filing the required reports with the State Department of Education.
 
It shall be the responsibility of the secretary/treasurer to oversee the investment portfolio, to receive funds of the school district, to pay out the funds for expenses approved by the board, to maintain accurate accounting records for each fund, to report monthly regarding the investment portfolio and the status of each fund and to file required reports with the appropriate state agencies and other entities.
 
In the event the board secretary/treasurer is unable to fulfil the responsibilities set out by the board and the law, the superintendent or his or her designee shall assume those duties until the board secretary is able to resume the responsibility or a new board secretary/treasurer is appointed.
 
The board secretary/treasurer shall be covered by the single blanket bond that covers the employees of the district.  The cost of the bond will be paid by the school district.
 
  • File and preserve copies of all reports made to the state and Area Education Agency and all papers transmitted to them pertaining to the business of the district.
  • Keep a complete record of all proceedings of the meetings of the board.
  • Keep a record of all regular or special elections as directed by the County Commissioner of Elections (auditor).
  • Keep a record of each fund deposited with the treasurer.
  • Keep an accurate account of all bills and present them to the board for audit and approval for payment.
  • Make and file with the board monthly financial statements, showing receipts, disbursements, and the remaining balance in each fund.
  • Draw warrants for claims allowed by the board, countersign and keep a record of them, showing fund upon which the warrant is drawn, the date, name of vendor, purpose and the amount.
  • Report to the Commissioner of Education, county auditor, and county treasurer the names of the president and secretary of the Board of Directors as soon as practicable after each officer has qualified.
  • Request reports from private schools regarding the attendance of pupils between the ages of 7 and 16.
  • Request reports regarding private instruction of pupils between the ages of 7 and 16.
  • Prepare and publish the annual and monthly financial statements for the district.
  • Mail itemized tuition statements on or before October 15, December 15, March 15, and June 15 of each year.
  • Call to the attention of the board any pertinent legal requirements relating to matters for which the secretary is responsible.
  • Arrange for all Board of Directors elections with the County Commissioner of Elections (auditor).
  • Handle legal advertisements.
  • Countersign all interest-bearing school bonds issued by the district.
  • Perform such other duties as may from time to time be required by the Board of Directors, the superintendent, or the law.
     If both president and vice-president are absent, the secretary shall serve as temporary chairman for the purpose of selecting a president pro-tempore.
 
 
 
Adoption   6-12-89  
                               
Review     7-17-89   3-14-94 1-8-12  7-10-17
                                                         
Revision   9-14-98    1-8-12 
 
Cross References:   205.5  
                                                          
Legal References:  279.3, .5, .7; 279.30;,.31,.33,.35;291.2;-4, .6-15; 299.10,.16(1997)                                                                                                                       
 
                                                     
 
 
 

202.10 Legal Counsel

F. C. SCHOOL BOARD POLICIES

Series 200 - Board of Directors
 
 
Legal Counsel              Code No. 202.10
 
The Board of Directors may annually appoint legal counsel to represent the school corporation as necessary for their proper conduct of legal affairs of the school corporation.  Counsel will attend regular and special meetings of the board when requested to do so, and will be available for consultation as needed.
 
Because it is often necessary to consult legal counsel as part of background information to be used by the board in making decisions, and because at times the school district may be involved in litigation or other legal matters, without prior board approval the board president, superintendent and/or the board secretary are authorized to seek counsel's services as needed.  However, the board wishes to be kept informed of legal matters that are other than routine, and of any legal services that may involve unusual expense to the district.
 
Individual board members are expected to consult school legal counsel only when the full board has given permission for such consultation.
 
 
Adoption   6-12-89    
                 
Review     7-17-89     3-14-94   1-8-12  7-10-17
                                                  
Revision   11-09-98  1-8-12
                                  
Cross References:
 
Legal References:   279.37                                                                                                                    
 
 

203 Development of Policy

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Development of Policy                                 Code No. 203
 
The board has jurisdiction to legislate policy for the school district with the force and effect of law.  Board policy shall provide the general direction as to what the board wishes to accomplish while allowing the superintendent the professional prerogative to implement board policy.
 
The written policy statements contained in this manual provide guidelines and goals to the citizens, administration, staff, and students in the school district community.  The policy statements shall be the basis for the formulation of regulations by the administration.  The board shall determine the effectiveness of the policy statements by evaluating periodic reports from the administration in the area of the policy statement.
 
Policy statements may be proposed by a member of the board, administration, school district personnel, students, or any other member of the district community.  Proposed policy statements or ideas must be submitted to the board through the office of the superintendent in order to be placed on the agenda of a school board meeting.  It shall be the responsibility of the superintendent to bring these proposals to the attention of the board.
 
 
 
Adoption   6-12-89
                                 
Review     7-17-89   3-14-94    9-14-98  8-14-17
                                                               
Revision  
                                                                                                 
Cross References:
 
Legal References:  274.1-.2; 279.8; 280.12 (1989); AC 281-12.3(2)                                                  
 
(new standards)                                                                                                                                    
 

203.1 Adoption of Policy

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Adoption of Policy                                   Code No. 203.1
 
The board shall give notice of proposed policy changes or adoption of new policies by placing the item on the agenda of three board meetings with final adoption on the third meeting.  The proposed policy changes shall be distributed and public comment will be allowed at both meetings prior to final board action.  This notice procedure shall be required except for emergency situations.  If the board adopts a policy in an emergency situation, a statement regarding the emergency and the need for immediate adoption of the policy shall be included in the minutes.  The board shall have complete discretion to determine what constitutes an emergency situation.
 
The final action taken to adopt the proposed policy shall be approved by a simple majority vote of the board.  The policy will be effective on the later of the date of passage or the date stated in the motion.
 
In the case of an emergency, a new or changed policy may be adopted by a majority vote of a quorum of the board.  The emergency policy shall expire at the close of the third regular meeting following the emergency action, unless the policy adoption procedure stated above is followed and the policy is reaffirmed.
 
 
 
Adoption   6-12-89
                                  
Review     7-17-89    3-14-94  8-14-17
                                                                  
Revision   9-14-98
                                                                                   
Cross References: 
    
Legal References:  279.8 (1989); AC 281-12.3(2) (new standards)                                                     
 

203.2 Review and Revision of Policy

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Director
 
Review and Revision of Policy                         Code No. 203.2
 
The board shall, at least once every five years, review the policy statements in the board policy manual.  Once the policy has been reviewed, even if no changes were made, a notation of the date of review shall be made in the policy manual.
 
It is the responsibility of the superintendent to keep the board informed as to legal changes at both the federal and state levels.  The superintendent will also be responsible for bringing proposed policy statement revisions to the board’s attention.
 
If a policy is revised because of a legal change over which the board has no control or a change which is minor, the policy may be approved at one meeting at the discretion of the board.
 
 
 
Adoption   6-12-89
                                 
Review     7-17-89     3-14-94   9-14-98   2-13-12  8-14-17
                                                             
Revision    2-10-00    3-19-12  
                                                                 
Cross References: 
   
Legal References:  279.8 (1989); AC 281-12.3(2) (new standards)                                                    
 

203.3 Review of Administrative Regulations

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Review of Administrative Regulations                   Code No. 203.3
 
Board policy sets the direction for the administration of the education program and school district operations.  Some policies require administrative regulations to implement them.
 
It shall be the responsibility of the superintendent to develop administrative regulations, where necessary, to implement the board policies.  The regulations will be reviewed by the board prior to their use in the school district.
 
The administrative regulations will be available no later than the next regular school board meeting.
 
 
 
Adoption   6-12-89
                                  
Review     7-17-89    3-14-94  8-14-17
                                                                    
Revision    9-14-98
                                                                                    
Cross References:
 
Legal References:  279.8 (1989); AC 281-12.3(2) (new standards)                                                     
 

203.4 Administration in Absence of Policy

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Administration in Absence of Policy                   Code No. 203.4
 
When there is no board policy in existence to provide guidance on a matter before the administration, the superintendent is authorized to act appropriately under the circumstances surrounding the situation, keeping in mind the educational philosophy of the school district.
 
The superintendent shall draft a policy recommendation if deemed appropriate.
 
 
 
Adoption   6-12-89  
                               
Review     7-17-89    3-14-94   9-14-98  8-14-17
                                                                  
Revision  
                                                                                                  
Cross References  
 
Legal References:  279.8 (1989); AC 281-12.3(2) (new standards)                                                      
 

203.5 Dissemination of Policy

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Dissemination of Policy                               Code No. 203.5
 
A board policy manual shall be housed in the administrative office of each school attendance center and each school board member shall have a personal copy of the board policy manual.  Persons wishing to inspect the board policy manual shall contact the board secretary, who shall have a board policy manual available for public inspection.
 
It shall be the responsibility of the board secretary to ensure that copies of new and revised policy statements are distributed to the custodians of board policy manuals by the next regular board meeting.  Copies of changes in board policy shall also be attached to the minutes of the meeting at which the final action was taken to adopt the new or changed policy.
 
It shall be the responsibility of each board member, during their term of office, to keep the manual up-to-date and to surrender the manual to the board secretary at the conclusion of their term of office.
 
 
 
 
Adoption   6-12-89  
                               
Review     7-17-89    3-14-94  8-14-17
                                                                  
Revision   9-14-98
                                                                                    
Cross References:
 
Legal References:  277.31; 279.8 (1989); AC 281-12.3(2) (new standards)                                         
 

204 Procedures of Operation

204.1 Standing Committees

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Standing Committees                                   Code No. 204.1
 
All committee recommendations must be approved by the Board of Directors.
 
Committees shall be appointed following the reorganization meeting of the board each year.  Minutes of all committee meetings shall be sent to the Board of Directors.
 
 
 
 
Adoption   6-24-89  
                                
Review     7-17-89     3-14-94    3-19-12  9-18-17
                                                               
Revision   9-14-98     4-9-12
                                                                     
Cross References:
 
Legal References:                                                                                                                                  
 

204.2 Committees of the Board

F.C. School Board Policies

Series 200 - Board of Directors
 
Committees of the Board Code No. 204.2
 
Temporary Committee
 
Temporary Committees of the board may be appointed by the president of the Board of Directors; their duties shall be outlined at the time of appointment.  A temporary committee shall be considered dissolved when its final report is made and accepted by the Board of Directors.  The function of the advisory committee is to provide information and recommendations as directed by the board to assist the board in its decision making capacity.  The recommendations and reports of all committees will be advisory in nature with final decision making authority retained by the board.  Minutes shall be taken at each meeting and a copy of the minutes shall be sent to Members of the Board of Education.
 
Ad Hoc Committees 
 
The board may from time require committees made up of citizens, staff or students to assist the board in studying an issue.  Committees formed by the board shall be ad hoc committees.
 
Ad hoc committees will be formed by board resolution which shall outline the duties and goals of the committee.  The committee shall have no authority to take any action other than that specifically stated in the resolution.  The committees shall automatically dissolve upon the delivery of their final recommendation to the board or upon completion of the duties outlined in the board resolution.  The board will receive the report of the committee for consideration. The board retains the authority to make the final decision about the issue.
 
The board president shall appoint, or the board shall elect, the necessary members to these committees to achieve the purpose stated by the board resolution.  The superintendent and a board member may serve on ad hoc committees.  The committee will select its own chairperson, unless the board designates otherwise.  Minutes of ad hoc committee meetings will be submitted to the Members of the Board of Education.
 
Notes:  The primary role of an ad hoc committee member is to be a productive, positive member of the committee.  In doing so, it is important to listen and respect the opinion of others.  When the ad hoc committee makes a recommendation to the board, it is important for the ad hoc committee members to support the majority decision of the ad hoc committee.  An ad hoc committee will function best when its members work within the committee framework and bring items of business to the ad hoc committee.  
 
 
 
Adoption   11-9-98
                                          
Review      3-19-12  9-18-17
                                                                        
Revision    4-9-12
 
Cross References:
                                                                                                                             
Legal References: 279.8; 280.12; 281; 670; AC 4.3 (3) & 23.3 (3)                                                                
 

204.2-R Citizen's Advisory Committee

REGULATIONS

Series 200 - Board of Directors
 
Citizens' Advisory Committee                         Code No.  204.2-R
 
Whenever the board deems it necessary, it shall appoint an ad hoc committee of the board made up of citizens from the community to study an issue and make a recommendation to the board.
 
The purpose and duties of the ad hoc committee shall be stated in the board resolution.  The recommendation to the board shall be advisory in nature, and the board will receive the recommendation for consideration.  The board retains discretion to make the final decision about the issue.
 
It shall be the responsibility of the board in conjunction with the superintendent to appoint citizens to the committee.  The committee members, if possible, will be representative of the district community and shall consider the various viewpoints on the issue.
 
 
 
Adoption   6-12-89
                                 
Review      3-14-94    9-14-98   10-12-06    3-19-12  9-18-17
                                                          
Revision   9-10-90      4-9-12
                                                                  
Cross References: 1002.1
 
Legal References:  279.8 (1989); 281; AC 12.3 (3)                                                                               
 
 

204.4 Referring Personnel Problems

F. C. SCHOOL BOARD POLICIES

Series 200 - Board of Directors
 
Referring Personnel Problems                          Code No. 204.4
 
When an individual board member is confronted by a paid staff member with a school-related problem the following procedures will be followed:
 
  1. Listen to the problem.
  2. Inform the employee that the problem will be referred to the principal or    superintendent.
  3.  Inform the employee that if the resolution of the problem is unacceptable, to return with a request to meet with the board as a whole.
There will be no reprisals against an individual staff member who utilizes this approach.  Staff members, administrators, and board members are encouraged to communicate freely and honestly.
 
 
 
Adoption   6-24-89
                                   
Review      7-17-89   3-14-94   9-14-98   3-19-12  9-18-17
                                                            
Revision     4-9-12
                                                                                      
Cross References:
 
Legal References:                                                                                                                                   
 
                                                                                                                                                               
 
 

205 Meetings of the Board

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Meetings of the Board                                 Code No. 205
 
Meetings of the board are conducted for the purpose of carrying on the business of the schools.  The meetings are usually held in public with a few exceptions or exemptions.  Only board members have the authority to make and second motions, and vote on issues before the board.  The board may establish rules for its own government and determine procedures that will be followed during the board meetings.  Meetings may be closed to the public to allow the board to discuss a specific topic from a narrow list of reasons and following the procedures defined by law (See Policy No. 205.4).
 
 
 
Adoption   6-12-89
                                 
Review      7-17-89    3-14-94    9-14-98    4-9-12
                                                    
Revision    4-9-12
                                                                                   
Cross References: 205.4
 
Legal References:   21.5; 21.7; 279.8                                                                                                   
 

205.1 Open Meetings

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Open Meetings                                         Code No. 205.1
 
A gathering of a majority of board members in which deliberation of an issue within the jurisdiction of the board takes place is a board meeting.  A gathering for the purpose of social or ministerial action shall not constitute a board meeting unless a discussion of policy takes place.  Meetings of the board shall be conducted in an open meeting unless a closed session is authorized by law.
 
 
 
Adoption   4-14-86
                                 
Review      7-17-89    9-14-98   4-9-12  
                                                             
Revision    3-14-94   4-9-12
                                                                
Cross References:
 
Legal References:  Chapter 21:22; 279-.2 (1993)                                                                               
 

205.2 Regular Meetings

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Regular Meetings                                       Code No. 205.2
 
 
Regular meetings of the Board of Directors shall be established at the organizational meeting held pursuant to Policy No. 205.6.
 
All meetings shall be held in the meeting place officially designated by the board which shall be the District Office unless otherwise approved by the board in regular session.  Regular meetings shall commence at 7:30 p.m. unless otherwise agreed upon by a majority of the members.
 
Public notice of each regular meeting of the board shall be provided in the manner described in Policy No. 205.7.
 
 
 
Adoption 11-9-87  
                               
Review    7-17-89   3-14-94    9-14-98    4-9-12  2-13-17
                                         
Revision 4-9-12
                                                                 
Cross References:   205.6; 205.7 
        
Legal References:                                                                                                                                  
 

205.3 Special Board Meetings

F. C. SCHOOL BOARD POLICIES

Series 200 - Board of Directors
 
Special Board Meetings                               Code No. 205.3
 
Special meetings may be called by vote of the Board of Directors, or by the president or the secretary upon the written request of a majority of the members of the board.  The agenda for special meetings shall be limited to the item or items for which the special meeting is called.
 
Emergency Meeting
The board may meet on an emergency basis without a twenty-four hour advance notice for good cause when the notice requirements are impossible or impractical.  However, the board should give as much advance notice of an emergency meeting as is reasonably possible.
 
Notice for special and emergency meetings shall be given in the manner described in Policy No. 205.7, Notice for Board Meetings.
 
 
 
Adoption    6-12-89                                    
Review      7-17-89     3-14-94 9-14-98    4-9-12                                                      
Revision   4-9-12                                                                     
Cross References: 205.7
Legal References:  21.4; 279.2                                                                                                              
 

205.3-R

REGULATIONS
 
Series 200 - Board of Directors
 
Work Sessions Code No. 205.3-R
 
The board, as a decision making body, is confronted with a continuing flow of problems, issues and needs which require action.  While the board is determined to expedite its business, it is also mindful of the importance of planning, brainstorming and thoughtful discussion without action.  Therefore, the board may schedule work sessions and retreats in order to provide its members and the administration with just such opportunities.  The board has the authority to hire an outside facilitator to assist them in work sessions.
 
Topics for discussion and study will be announced publicly, and work sessions and retreats will be conducted in open session.  However, no board action will take place at the work session.
 
 
 
Adoption   3-14-94    
            
Reviewed   9-14-98   9-14-98  4-9-12
                                                              
Revised    4-9-12
                                                                                            
Cross References:
 
Legal References:  20.17; 21; 22.7; 279.15, .16, .24 (1993)                                                              
 

205.4 Closed Sessions

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Closed Sessions                                       Code No. 205.4
 
Generally, board meetings shall be open meetings, unless a closed session is provided for by law.  The board shall hold a closed session in the situations stated below.
 
Exceptions to the Open Meeting Law
 
Closed sessions take place as part of an open meeting.  The item for discussion in the closed session shall be listed as part of the tentative agenda on the public notice.  The motion for a closed session, stating the purpose for the closed session, shall be made and seconded during the open meeting.  A minimum of two-thirds of the board, or all of the board members present, must vote in favor of the motion on a roll call vote.  Closed sessions shall be tape recorded and have detailed minutes kept by the board secretary.  Final action on matters discussed in the closed session shall be taken in an open meeting.
 
The minutes and the tape recording will restate the motion made in the open meeting, the roll call vote, the members present, and the time the closed session began and ended.  The tape recordings and the written minute shall be kept for one year from the date of the meeting.  Real estate related minutes and tapes will be made public after the real estate transaction is completed.
 
The detailed minutes and tape recording shall be sealed and shall not be public records open to public inspection.  The minutes and tape recording shall only be opened upon court order in an action to enforce the requirements of the open meetings law. The board has complete discretion as to whom may be present at a closed session.
 
Reasons for the board entering into a closed session from an open meeting include, but are not limited to, the following:
  1. To review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for the board's possession or receipt of federal funds.
  2. To discuss strategy with legal counsel in matters presently in litigation, or where litigation is imminent, if disclosure would be likely to prejudice or disadvantage the board.
  3. To discuss whether to conduct a hearing for suspension or expulsion of a student, unless an open meeting is requested by the student or the parent of the student.
  4. To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when a closed session is necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session.
  5. To discuss the purchase or sale of particular real estate, but only when premature disclosure could be reasonably expected to increase the price the board would have to pay for the property, or in case of a sale reduce the price the board could receive for the property.
Exemptions to the Open Meeting Law
 
Board meetings at which a quorum is not present, or gatherings of the board for purely ministerial or social purposes when there is no discussion of policy or no intent to avoid the purposes of the open meetings law, are exempt from the open meetings law requirements.  Since gatherings of this type are exempt from the open meetings requirements, they can be held without public notice, be separate from an open meeting, be held without taping the gathering or taking minutes, and be held without a vote or motion.  The board may hold an exempt session for the following:
 
  1. Negotiating sessions, strategy meetings of public employers or employee organizations, mediation and the deliberative process of arbitration;
  2. to discuss strategy in matters relating to employment conditions of employees not covered by the collective bargaining law; and
  3. to conduct a private hearing relating to the recommended termination of a teacher's contract.  However, the private hearing in the teacher's contract termination shall be recorded verbatim by a court reporter.
 
Adoption   4-14-86  
                                  
Review      7-17-89     9-14-98    4-9-12   7-9-12
                                                            
Revision    3-14-94 4-9-12
                                                                                   
Cross References:
 
Legal References:   Chapter 20.17; 21; 22.7; 279.15; 279.16, .24 (1993)                                          
 

 

205.5 Annual Meeting of the Board

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Annual Meeting of the Board                           Code No. 205.5
 
Each year after August 31 and prior to the organizational meeting of the board in odd numbered years, the board will hold its annual meeting.
 
At the annual meeting, the board will examine the financial books and settle the secretary's and treasurer's statements for the fiscal year ending the preceding June 30.  As part of the annual reports, the treasurer will present affidavits from depository banks.  
 
The board may also appoint the board's legal counsel.
 
 
 
 
Adoption    6-12-89
                 
Review      3-14-94   9-14-98   01-13-05   5-14-12  11-13-17
 
 
Revision    2-10-05     5-14-12                
 
Cross References: 202.8 Secretary/Treasurer of the Board
802.7 Depository of Funds
804.3 Annual Reports
 
Legal References:   Iowa Code §§ 279.3, .33 (2003)

 

205.6 Organizational Meeting

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Organizational Meeting                               Code No. 205.6
The board will hold its organizational meeting in odd-numbered years at the first regular meeting following the canvass of votes.  Notice of the meeting's place and time will be given by the board secretary to each member, member-elect and the public.  
 
The purpose of the meeting is to transfer material and responsibilities from the retiring board to the new board.  At the meeting, the board will elect a president, who will hold office for one year.  Once elected, the president will be entitled to vote on all matters before the board.
 
The election of the president and other officers of the board may, if the board so chooses, be by written ballot; however, each member will identify his/her ballot.  Each ballot will be attributed as it is tallied, in order to comply with requirements of the Open Meeting law.
 
Meeting Procedures
 
The organizational meeting of the board will be held in two parts:  the final meeting of the retiring board, and the organizational meeting of the new board.
 
1.  Final Meeting of the Retiring Board
  1. Call to order
  2. Roll call
  3. Approval of minutes of previous meeting(s)
  4. Visitors
  5. Unfinished Business
  6. Old Business 
  • Current claims and accounts (for the retiring board to authorize)
  • Examine and settle the books for the previous year. 
  1. Review of election results:  The board secretary will present the official report on the latest election. Official results are recorded in the minutes.
  2. Adjournment of the retiring board, "die”.
2.  Organizational Meeting of the New Board
  1. The school board secretary or superintendent, as president pro-term, will preside over the meeting until a new board president is elected.  
  2. Call to order
  3. Roll call
  4. Oath of office.  The district secretary will administer the oath to new  members. (See Policy No. 202.4, Board Member Oath of Office.)
  5. Election of a President of the board.  The superintendent calls for nominations: nominations need not be seconded. The board will then vote for nominations.  The secretary will announce the result of the vote, and the superintendent or Board Secretary will administer the oath of office to the newly elected president and the newly elected president will assume the chair.
  6. Election of a Vice President of the board.  The president of the board will call for nominations; the nom inations need not be seconded.  The board will then vote on the nominations.  The president will announce the results and adminster the oath of office to the vice-president.
  Other items of business at the organizational meeting may include
 
  1. Resolution of appreciation recognizing the public service rendered by     retiring board members.
  2. Determination of dates, times, and places for regular meetings of the board.
  3. Resolution to define the operating rules and practices that will be followed by the new board.
  4. Visitors
  5. Superintendent's report
  6. New Business
  7. Adjournment
 
Vacancies in Officer Positions
 
If any officer of the board should become vacant between organizational meetings, such office will be filled by the remaining members of the board in the same fashion as outlined in the policy above.
 
 
Adoption   6-12-89    
                             
Review     7-17-89    3-14-94  5-14-12  2-13-17  11-13-17
                                                                 
Revision   9-14-98   10-12-06  2-13-17
                                                                   
Cross References:
 
Legal References:   277.28; 277.31; 279.1; 279.5 et seq.                                                                     
 

205.7 Notice of Meetings

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Notice of Meetings                                     Code No. 205.7
 
Public notice of regular or special meetings of the Board of Directors shall be provided by posting the agenda on a bulletin board at the central District Office and at the site of the board meeting.  Notice shall be given at least 24 hours prior to the commencement of each meeting, and should include the time, date, place, and tentative agenda.  Notice shall be provided to the news media and to others who have filed a request for notice with the secretary of the board.
 
Notice of the call of a special meeting shall be given to each board member in writing or by telephone and mailed to his/her home at east 24 hours before the meeting.  The notice shall specify the time, date, place, and purpose (tentative agenda) of the meeting.  Attendance at the special meeting shall constitute a waive of notice.
 
An emergency meeting may be called with less than 24-hour notice when the board is required to meet for good cause to take immediate action.  In an emergency, when it is not possible to give 24 hours notice, the board secretary will notify the media who have requested notification, by telephone, and post the meeting notice, as far in advance of the meeting as possible.  The minutes of such an "emergency" meeting should clearly state the good cause justifying the emergency meeting.
 
 
 
 
Adoption   4-14-89    
                                
Review     7-17-89   3-14-94     9-14-98     5-14-12  11-13-17
                                                            
Revision
                                                                                                      
Cross References:   
 
Legal References:  Chapter 21.4; 279.2                               
 

205.8 Quorum for Meetings

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Quorum for Meetings                                 Code No. 205.8
 
   The majority of the Board of Directors (4) shall be necessary to constitute a quorum for the transaction of business.  A majority vote of the board (4 or more on all issues) shall be necessary to pass any motion regardless of the number of members in attendance.
 
 
 
 
Adoption    4-14-86
                                 
Review       7-17-89    3-14-94    9-14-98   5-14-12  11-13-17
                                                           
Revision  
                                                                                                 
Cross References:
 
Legal References:  Chapter 279.4 
 

205.9 Rules of Order

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Rules of Order                                       Code No. 205.9
 
The board shall follow Robert's Rules of Order, Revised, latest edition as modified by this policy and subsequent rules.
 
The purposes of the modified rules adopted by the board are:
 
  1. To establish guidelines by which the business of the governing board can be conducted in a regular and internally consistent manner;
  2. To organize the meetings so that all necessary matters can be brought to the board and that decisions of the board can be made in an orderly and reasonable manner;
  3. To insure that members of the board, concentrating on the substantive issues at hand, have the necessary information to make decisions, and to insure adequate discussion of decisions to be made.
  4. To insure that meetings and actions of the board are conducted so as to be informative to the staff and the public, and to produce a clear record of actions taken and decisions made.
 
 
 
Adoption    6-12-89
                                   
Review      7-17-89    3-14-94     9-14-98  5-14-12  11-13-17
                                                          
Revision  
                                                                                                  
Cross References:
 
Legal References:  21.7; 279.8                                                                                                            
 

205.10 Agenda for Board Meetings

F.C. SCHOOL BOARD POLICIES

Series 200 - Board of Directors
 
Agenda for Board Meetings                Code No. 205.10
 
An agenda with appropriate enclosures will be prepared and delivered to each board member by the superintendent or his designee.  These should reach the members of the board sufficiently in advance of the meeting to allow adequate time for study and review.
 
The agenda for each regular and special meeting shall be posted at the District Office at least 24 hours prior to the time of said meeting.  The agenda shall also be widely distributed to staff, to citizens requesting it, and to the news media.
 
Action on any item can take place with items on the agenda as published.   These provisions do not preclude the taking of testimony at regularly scheduled meetings on matters not on the agenda, which any member of the public may wish to bring before the board, provided that no action is taken by the board on such matters at the same meeting at which such testimony is taken.  
 
Individuals or groups who wish to place an item on the agenda should do so by contacting the superintendent.  Requests should include name, address, phone number, organization represented, purpose of the presentation, and pertinent background information.  To be included on the Regular meeting agenda, request must be received by the superintendent no later than six calendar days prior to the meeting.
 
Public Participation in School Board Meetings
 
Citizens who have a place on the agenda may address the board on the issue of their concern during the discussion of that issue.  The presiding officer will recognize these individuals when the item of their concern is addressed during the meeting.  They will be allowed ten (10) minutes to make their comments.
 
Citizens who do not have a place on the agenda may address the board on the issue of their concern by requesting to speak to the board regarding an agenda item.   The presiding officer will recognize these individuals at the appropriate time.  Each individual will be limited to two (2) minutes, a group will be limited to ten (10) minutes, to address the board with their comments.
 
Visitor’s Conduct at the Board Meeting
 
Meetings of the Board of Directors, Forest City Community Schools, follow an agenda prepared by the Superintendent of Schools. 
 
 
A visitor who has been granted permission to speak will have two (2) minutes to express his/her viewpoint, or ask a question regarding matters related to the school system.  It should be pointed out that there is no legal requirement that the public be given this opportunity to speak at board meetings.  It is the policy of the present board to make this time available to residents of the district, but if the pressure of business or other circumstances dictate, the Board President may decide to curtail discussion.  
 
An additional note:  If a resident has a question about the operation of the school district, he/she is encouraged to contact the teacher or administrator closest to the situation.  Experience has shown that this is the best procedure.  
 
 
 
Adoption   6-12-89
            
Review      7-17-89     3-14-94  10-26-06   5-14-12  11-13-17
 
Revision   11-9-98    12-11-08   2-12-09
 
Cross References:
 
Legal References:  21: 279.8, 21.4:279.8 
 

205.11 Order of Regular Business Meetings

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
 
Order of Regular Business Meetings                     Code No. 205.11
 
Insofar as practicable, the order of business at all meetings shall be as follows:
 
1. Call to order
 
2. Roll call and determination of quorum
 
3. Approve the agenda
 
4. Administrative Team reports
 
5. Consent Agenda
-Approval of Minutes
-Open Enrolment Report
-Personnel
 
6. Old Business
 
7. New Business
 
8. Agenda suggestions for next meeting
 
9. Adjournment
 
 
 
 
Adoption    4-14-86  
                                
Review      7-17-89   10-26-06   5-14-12  11-13-17
                                                                
Revision    3-14-94     9-14-98    5-14-12
                                                             
Cross References:
  
Legal References:                                                                                                                                                                                                                                                       

205.12 Complaints Before the Board

 

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Complaints Before the Board                           Code No. 205.12
 
The Board of Directors strongly believes that all concerns, problems, and complaints about personnel should be resolved at the lowest possible level within the district's structure.  Anyone with a concern or complaint should first contact the person who is the cause of the concern in an attempt to identify, clarify and resolve the differences which are giving rise to the concern or complaint.  Complaints that remain unresolved at the first and subsequent levels may be moved through the chain of authority to the employee's immediate supervisor(s), the superintendent, and finally to the Board of Directors.
 
Appeals will be heard by the board only if the complaint has been moved through the chain of authority.  Complaints taken to the board should be placed on the agenda by contacting the superintendent.  Anonymous complaints shall not be considered.
 
Complaints by Employees
 
Communications, grievances, and complaints from personnel shall first be brought to the attention of the building principal then the Superintendent of Schools before being brought before the Board of Directors.  An employee or group of employees may at any time appeal a decision of the superintendent to the board.
 
Personnel desiring to address the board on any matter shall direct their communication to the Superintendent of Schools and request permission to be placed on the board agenda.  The superintendent will share relevant communications with all board members.
 
Complaints against any employee which arise from within membership of the board, or which come to the attention of the board, except through the superintendent, shall be referred to the Superintendent of Schools for a decision.  In case either the employee or the complaint is not satisfied with the decision of the superintendent, appeal may be taken to the board.
 
 
 
Adoption    6-12-89  
                                
Review      3-14-94    9-14-98    10-12-06   5-14-12  11-13-17
                                
Revision  
                                                                                                     
Cross References 1002.3;    204.4
 
Legal References:  20.18    

205.13 Board of Directors' Records

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Board of Directors' Records                                   Code No. 205.13
 
The board shall keep and maintain permanent records of the board including, but not limited to, records of the minutes of board meetings, and other required records of the board. 
 
It shall be the responsibility of the board secretary to keep the minutes of the school board meetings.  The minutes of each meeting shall include as a minimum the following items:  a record of date, time, place, members present, action taken and the vote of each member, with the schedule of bills allowed attached.  This information shall be furnished within two week of the board meeting, information needs to be at the newspaper office within two weeks but not necessarily published within two weeks, and to be published in a newspaper designated as a newspaper for official publication.  The schedule of bills allowed may be published on a once monthly basis in lieu of publication with the minutes.  The permanent records of the board minutes may include more detail than is required for the publication of the minutes.
 
Minutes waiting approval at the next board meeting will be available for inspection at the central administration office after the board secretary transcribes the notes into type written material which has been proofread for errors and retyped.
 
 
 
 
Adoption    6-12-89
                                 
Review      7-17-89    9-14-98  12-11-17
                                                    
Revisions   3-14-94
                                                                                    
Cross References:
 
Legal References: 21; 22; 279.8, .35; .36;  291.6., 7; 618.3 (1993); AC 281.12.3(1)
 

205.13-R

REGULATIONS
 
Series 200 - Board of Directors
 
Minutes of Meetings of the Board                     Code No. 205.13-R
 
 
Minutes of Open Meetings
 
Records of all transactions of the board shall be set forth in full in the official minutes.  The record of the vote should show how individual members voted, but it need not be by roll call vote.
 
The minutes shall be kept on file as the permanent official record of school legislation in the district.  The secretary shall be the authorized deputy of the board to maintain the minutes, and shall make the minutes available to any citizen who desires to examine or copy the minutes during the usual office hours of the district. 
 
Minutes of Closed Sessions
 
Detailed minutes shall be kept of all closed sessions which are exceptions to the Open Meeting law.  The minutes should show the time, date, and place of the meeting, members present, and issues discussed.  A tape recording of the session must be made.  The tape recordings of closed sessions are sealed records that may be reviewed by a judge or by appropriate administrators and board members.  The tape recordings and written minutes shall be maintained for a one-year period.  Minutes and recordings pertaining to real estate purchases are open to the public after the real estate transaction has been completed.
 
 
 
Adoption   6-12-89  
                                 
Review      7-17-89    9-14-98   6-11-12  12-11-17
                                        
Revision    3-14-94    
                                                                                
Cross References:   204.4; 1001.5
 
Legal References:  21; 22; Section 291.6                                                          
 

205.14 A Board Meeting-Visitors' Conduct

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
A Board Meeting--Visitors' Conduct                   Code No. 205.14
 
Meetings of the Board of Directors follow an agenda prepared by the Superintendent of Schools.  Following the roll call of members, the board proceeds to the items on the agenda.  One of the first items on the agenda is the recognition of visitors and representatives and the recognition of any visitors who may wish to address the board.
 
A visitor who has been granted permission to speak, may make a brief statement, express his viewpoint, or ask a question regarding matters related to the school system.  It should be pointed out that there is no legal requirement that the public be given this opportunity to speak at board meetings.  It is the policy of the present board to make this time available to residents of the district, but if the pressure of business or other circumstances dictate, the Board President may decide to curtail discussion.
 
An additional note:  If a resident has a question about the operation of the schools, he/she is encouraged to contact the teacher or administrator closest to the situation.  Experience has shown that this is the best procedure.  The questioner gets the responses he wants directly; the board is freed to consider more substantive matters.
 
Following the recognition of visitors portion of the meeting, the board proceeds to the other items on the agenda.
 
 
 
Adoption   4-14-86
                                 
Review     3-14-94    9-14-98    10-12-06   6-11-12  12-11-17
                                                         
Revision
                                                                                                      
Cross References: 1001.5
 
Legal References:  21.4; 279.8
 

205.15 Public Hearings

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Public Hearings                                       Code No. 205.15
 
In conducting public hearings required by law, and any other hearings as it deems advisable, the board will adhere strictly to any statutory requirements that apply to the specific type of hearing and shall seek to conduct the hearings in a fair, open, and objective manner, giving all persons involved an equal opportunity to be heard.
 
The president of the board, or another member at his/her and the board's approval, will preside at hearings before the board.
 
At the beginning of the proceedings, the attending public will be informed of particular rules that it will be following in regard to questions, remarks, rebuttals, time limitations, or other rules necessary to give everyone an opportunity to be heard.
 
In conformance with customary hearing procedures, statements and supporting information will be presented first by the board, or by others on behalf of the board.  To address the board, citizens must be recognized by the chair, and all remarks must be addressed to the chair and be germane to the topic.
 
 
 
 
Adoption   4-14-86
                                 
Review      7-17-89      3-14-94   9-14-98     6-11-12  12-11-17
                                                          
Revision  
                                                                                                    
Cross References: 
  
Legal References:  279.8                                                                                                                       
 

205.16 Publication of Board Meeting Proceedings

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Publication of Board Meeting Proceedings               Code No. 205.16
 
The board shall keep the members of the school district community informed about the actions taken at board meetings.  The proceedings of each open board meeting will be published in a newspaper designated as a newspaper for official publication within two weeks of the date of the meeting.
 
It shall be the responsibility of the board secretary to publish in concert with this policy.  It shall also be the responsibility of the board secretary to develop administrative regulations, if necessary in the board secretary's judgment, to carry out this policy.
 
 
 
Adoption   11-9-87
                                   
Review     7-17-89    3-14-94    9-14-98   6-11-12  12-11-17
                                                              
Revision
                                                                                                    
Cross References:
 
Legal References:  21; 22; 279.35 - .36; 291.6; 618.3
 

205.17 Publication of Financial Records

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Publication of Financial Records                       Code No. 205.17
 
Each month the schedule of bills allowed by the board shall be published in a newspaper designated as a newspaper for official publication.  Annually, the total salaries paid to school district personnel regularly employed by the school district shall also be published in a newspaper designated as a newspaper for official publication.
 
It shall be the responsibility of the board secretary to publish in concert with this policy.
 
 
 
Adoption 11-9-89  
                                 
Review    7-17-89     3-14-94   9-14-98  6-11-12  12-11-17
                                                                
Revision    
                                                                                                
Cross References:
 
Legal References: 279.35 - .36; 618.3 
 

206 Board Member Services

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
 
Board Member Services                                 Code No. 206
 
Individual board members provide a vital public service to the school district by serving on a board that is confronted by a dynamic array of issues challenging public education on the local, state and national levels.
 
It is in the best interest of the students and communities served by the schools that board members be provided with ongoing development opportunities on local, regional, state and national levels.
 
Board members are encouraged to participate in development programs at district expense whenever the program reasonably appears to be beneficial to the board/district operations and the board approves the expenditures in advance.
 
 
 
 
Adoption   6-12-89
                                 
Review      7-17-89    3-14-94   9-14-98   7-9-12
                                                              
Revision
                                                                                                   
Cross References:
 
Legal References:
 

206.1 New Board Member Orientation

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
New Board Member Orientation                           Code No. 206.1
 
Board members and superintendent will assist each newly elected or appointed board member to understand the board's function, policies and procedures.
 
A new board member will be provided with copies of all appropriate publications and documents including the Board's Policy manual, selected sections of the School Laws of Iowa and other selected publications from regional and state sources.
 
New members will be encouraged to attend meetings or workshops conducted by outside organizations designed specifically for the orientation of new members.  Expenses will be reimbursed by the board in accordance with established policy.
 
 
 
Adoption    6-12-89
                                 
Review       7-17-89    3-14-94   9-14-98     7-9-12
                                                           
Revision
                                                                                                     
Cross References:
 
Legal References:  279.32
 

206.2 Board Member Development Opportunities

F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Board Member Development Opportunities                 Code No. 206.2
 
Board members are encouraged to participate in ongoing development opportunities that address the needs of the individual board member on a topical basis.
 
The development opportunities would include the following:
 
- Board President workshops
- IASB District Director meetings
- Legislative meetings
- State convention and regional meetings of IASB
- NSBA, AASA, or ASCD National Conventions
- State institutes and conferences
- Board Self-Assessment
 
The board shall establish an annual calendar of board development programs and activities which may be modified as necessary.  Expenses for participating in a board development activity shall be reimbursed according to established board policy.
 
 
 
Adoption    6-12-89
                                   
Review      7-17-89     3-14-94   9-14-98    7-9-12
                                                     
Revision  12-13-07
                                                                                      
Cross References: 206.3
 
Legal References:  279.32
 

206.3 Compensation for Expenses

F. C. SCHOOL BOARD POLICIES

Series 200 - Board of Directors
 
Compensation for Expenses                             Code No. 206.3
 
Members of the Board of Directors shall serve without pay.  They shall be reimbursed for expenses incurred in the performance of their duties as members of the board.
 
 
Adoption    6-24-75
                                   
Review      7-17-89     3-14-94   9-14-98   7-9-12
                                                               
Revision
                                                                                                     
Cross References:
 
Legal References:
 

206.4 Membership in State Association (IASB)


F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
Membership in State Association (IASB)                 Code No. 206.4
 
It shall be the policy of the Board of Directors to maintain active membership in the Iowa Association of School Boards.
 
 
Adoption    6-24-89
                                 
Review      7-17-89     3-14-94  9-14-98  7-9-12
                                                              
Revision
                                                                                                     
Cross References:
 
Legal References:
 

206.5 Board Member Insurance

F. C. SCHOOL BOARD POLICIES

Series 200 - Board of Directors
 
Board Member Insurance                               Code No. 206.5
 
The school district shall carry adequate insurance to protect the district, the board and its members from legal liability while acting in behalf of the school district.  The insurance coverage will include School Board Errors and Omissions insurance.
 
 
Adoption    4-14-86  
                               
Review      7-17-89     3-14-94   9-14-98 7-9-12
                                                              
Revision
                                                                                                      
Cross References:
 
Legal References:  279.28; 613A.7
 

207 Fiscal Management-Performance Measures

 F. C. SCHOOL BOARD POLICIES
 
Series 200 - Board of Directors
 
 
Fiscal Management-Performance Measures                               Code No. 207
 
 
1. Purpose
A key responsibility of the Forest City Community School District is to develop and manage resources as efficiently and effectively as possible and to communicate the results of these efforts to the public.  Meaningful performance measurements assist the Board of School Directors or their designated representatives in identifying financial and program results, evaluating past resource decisions, facilitating qualitative improvements in future decisions regarding resource allocation and service delivery options, and communicating service and program results to the public.  
 
2. Identification and Reporting of Performance Measures
The Board shall receive concise, timely, well-organized financial data with the background information necessary for its interpretation at a regularly scheduled annual meeting.  The financial data shall inform the Board of material aspects of the school district’s financial operations and position.  In exercising oversight responsibilities the Board will review, at a minimum, the following K-12 public education sector indicators:
 
The report for all of these measures shall be as of June 30 and each year including a minimum the prior 4 years.
Total revenues and expenditures by fund and major sources
General Fund (GF) per pupil cost
Current Asset Ratio (Target range of greater than 1.0)
Day’s Net Cash Ratio (Target range of 60-75 days)
Employee Cost Ratio (Target range of 75%-85% GF expenditures)
Financial Solvency Ratio (Target range of 8% - 15%)
Unspent balance ratio / spending authority (Target range of 5% - 15%)
Final tax rate by category and fund
Enrolment (official count date data)
 
 
 
 
 
 
 
Adoption   4-13-15
Review                                                       
Revision                                                                     
Cross References:
Legal References: